Buckswood Overseas Summer School

Terms and Conditions 2017
All bookings are subject to the following terms and conditions which become legally binding on acceptance of enrolment by Buckswood Overseas Summer School.

The School
The School is Buckswood Overseas Summer School. It is assumed that a pupil will, subject to conduct and ability, progress through the Summer School Programme.

The parent(s)/guardian(s) are those adults who have legal responsibility for the pupil and are expected to give their support and encouragement to the aims of the School, to uphold and promote its good name, to continue the pupil’s education at home and to ensure that the pupil maintains appropriate standards of punctuality, behaviour, diligence, language and discipline.


Fees are due one month prior to the start of the course date and include:

      • 20 hours of English per week
      • Trinity College Spoken English Exam
      • Two full day excursions and two half day excursions
      • Museum and attraction entrance fees
      • Full Afternoon and Evening Activity Programme All course materials
      • Full board accommodation
      • Student travel insurance
      • Laundry service
      • BOSS wristband, BOSS drinks bottle, BOSS folder, BOSS diary and BOSS t-shirtFees
        do not include: Optional extras or Airport transfers

Payment of Fees

All fees including the deposit and transfers must be paid no later than one month before the start of the course. Bookings and transfers will not be confirmed until all fees have been paid in full.

The course fees must be paid in full if documentation is required in support of a visa application. Students will not be permitted to start the course unless full payment has been received.

Bank Charges

Buckswood Overseas Summer School is not responsible for any incurred charges when making a payment via bank transfer, credit card or any other means. All costs and/or charges must be covered by the payee to ensure that we receive the full amount payable.

All refunds will be sent to the account of the Buckswood Overseas Summer School representative to whom the fees were originally paid or to the individual from whom Buckswood Overseas Summer School has received the original payment. If a student’s visa application is rejected after payment has been received all fees, excluding any cancellation fees detailed in the Cancellation Policy below, will be refunded within 28 days, provided we receive a visa refusal letter at least two working days before the course is due to start and the student has fulfilled all requirements for a visa application. No refund will be made if a visa rejection is based on a student’s failure to meet the necessary criteria for their chosen visa category.

Cancellation Policy

Buckswood Overseas Summer School defines cancellation as the period prior to the start of the course. All cancellations must be made in writing to the Summer School Administrator. The following refund policy applies:

Where cancellations are received in writing more than 14 days before the course start date, any fees minus the deposit and airport transfers will be refunded. Where cancellations are received in writing 14 days or less prior to the start of the course, 30% of the fees, the deposit and airport transfers will not be refunded.

Withdrawal Policy

Buckswood Overseas Summer School defines withdrawal as termination of the course after the course has started. Any withdrawal must be made in writing to the Summer School Administrator. No refund will be given if a decision is made to withdraw from the course after the course start date.


Some students require a student visa or a tourist visa. Students should contact their local Embassy, Consulate or High Commission to ensure that they are allowed to enter and study in their chosen country. Arranging the correct visa is the sole responsibility of the student or agent. No visa support documentation will be provided until all fees have been received.

Accident and Medical Insurance

Students of Buckswood Overseas Summer School are covered by insurance which is included in the course fees. Our insurance policy is held with ACE European Group Limited under their Studentguard Plus Policy. The insurance covers:

Personal Injury, Medical Expenses, Emergency Repatriation Expenses – including ACE assistance, Personal Belongings, Delayed or Lost Personal Belongings, Money, Emergency Replacement of Passport, Cancellation, Curtailment, Travel Delay (after 12 hours), Missed Departure and Personal Liability.

For more details on our insurance policy, please email bookings@buckswoodsummerschool.com.

Medication Policy

There are an increasing number of students bringing their own medication to Buckswood Overseas Summer School. Unless the medication is for a specific ailment that we are informed of on the booking form, this is completely unacceptable and can be extremely dangerous. No medication, unless prescribed for a diagnosed illness or ailment and stated clearly on the booking form may be brought onto the Buckswood School premises. This includes Group Leaders. Any medication that is brought onto the school premises must be declared and handed to the Summer School Director for safekeeping.


Buckswood Overseas Summer School, it’s staff and representatives will not be liable for loss, damage or injury to persons or property howsoever caused except where liability is expressly imposed by the law. Buckswood Overseas Summer School will not be liable in the event that any service contracted to be supplied by Buckswood Overseas Summer School becomes impossible to supply for any reason or any cause outside of our control.

Specific Accomodation Requests

Where ever possible, Buckswood Overseas Summer School will endeavour to meet specific accommodation requests. However, this may not always be possible so we recommend that students pre-book accommodation in order to avoid disappointment. Any specific accommodation requests, e.g. single or en suite rooms, etc. will incur a supplementary charge of £75 per week. If this supplementary charge has not been paid, then we cannot guarantee that specific requests will be met.

Suspention and Expulsion

The school reserves the right to suspend and/or expel, without notice, any pupil whose
conduct, in the opinion of the Centre Manager, becomes unacceptable for whatever reason. Fees for the remainder of the course will be forfeited and deposits will only be returned after the deduction of expenses. The parent/guardian must then cover any expenses incurred in returning a pupil to his/her place of home.

Drugs & Alcohol Abuse

Buckswood Overseas Summer School has a strict no drugs or alcohol policy and the school reserves the right to undertake random testing for the use of drugs and alcohol. Any positive result will be assessed at the discretion of the Director or Centre Manager who may suspend or expel the pupil concerned.

Promotional Activity

Students and their parents or guardians, where applicable agree that any photos, quotes and details of achievements may be used for promotional purposes without written consent or notification.


Buckswood Overseas Summer School is not responsible for any flights, trains or any other means of travel entering the United Kingdom. All travel must be booked in accordance with availability and availability must be checked with the Summer School Registrar before any travel commitments are made.

Extra Night(s)
There is a supplementary charge of £120 per night for any extra nights.

Trinity College Spoken English Exam

The minimum length of stay in order to sit the Trinity College Spoken English Exam is 2 weeks. Please note that it can take up to 8 weeks after the exam for us to receive the certificates from Trinity College.

If you have any questions regarding this information, please contact us:

Buckswood Overseas Summer School, Rye Road, Guestling, East Sussex, TN35 4LT, England

Telephone: (+44) 01424 815912 or (+44) 01424 813813 Fax: (+44) 01424 812100

Web: www.buckswoodsummerschool.com Email: summerschool@buckswood.co.uk