Privacy Policy

Information Collection and Use

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• We only collect personal information you voluntarily provide via booking forms, email, or direct contact.

• We are the sole owners of data collected on this website.

• Your data will be used only to process your enquiry, booking, or related service.

• We do not sell or rent your data.

• Information is only shared with trusted third parties where necessary (e.g. accommodation, insurance, visa support, or medical services).

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What Student Information We Collect

 

When you book a course at BOSS, we may collect:

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• Name, date of birth, nationality, and gender

• Contact details and emergency contacts

• Passport and visa details (if required)

• Medical conditions, allergies, and dietary needs

• Academic information, placement test results, and exam results

• Payment information

• Photos or videos taken during school activities (with consent)

 

This data is used for:

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• Enrolling students on our English language courses

• Processing transactions and visas

• Booking accommodation and activities

• Health and safety purposes

• Meeting accreditation and immigration requirements

• Officially promoting Buckswood Overseas Summer School (with permission)

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Your Rights and Control Over Data

 

You may contact us at summerschool@buckswood.co.uk to:

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• Request a copy of your data

• Correct inaccuracies

• Ask us to delete your data (unless legally required)

• Withdraw consent for marketing or data processing

• Express concerns about how your data is used

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Security of Information

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• We protect personal data both online and offline.

• Only staff who need the information to perform their job have access to it.

• Data is stored securely on protected systems.

 

If you believe we are not complying with this policy, please contact us immediately at summerschool@buckswood.co.uk.

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Data Protection Statement

 

We use personal data to:

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• Provide language courses and accommodation

• Improve the student experience

• Complete financial transactions

• Manage student, staff, and agent records

• Meet health, safety, and legal obligations

• Support visa applications where required

• Promote school programmes and events

 

Buckswood Overseas Summer School is the data controller for all personal data collected.

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Legal Basis for Processing

 

Under GDPR, processing is based on:

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• Consent of the data subject

• Performance of a contract (course bookings)

• Legal obligations (e.g. tax records, accreditation, immigration)

• Vital interests (health and safety)

• Legitimate interests (promotion and communication of our courses)

 

For special categories of data (Article 9 GDPR), processing is based on explicit consent, visa/immigration requirements, public interest, health and safety, or insurance purposes.

 

Data Sharing

 

We only share personal data when necessary with:

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• Accredited partners (e.g. Trinity College London for exams)

• Service providers (e.g. accommodation, excursions, medical support, insurance)

• Immigration authorities, where legally required

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Your data will never be shared with unrelated third parties without your consent.

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Data Retention

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Personal data is retained for a maximum of five years before being securely deleted, unless required by law.

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International Data Transfers

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Your personal data will only be transferred outside the EU/EEA with your explicit consent where necessary (e.g. for visa applications).

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Student Photographs and Marketing

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Photos and videos may be taken during activities and used for official BOSS social media or marketing materials, with your permission. Consent can be withdrawn at any time.

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Your GDPR Rights

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Under GDPR you have the right to:

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• Access your personal data

• Request correction or deletion

• Restrict or object to processing

• Request data portability

• Withdraw consent at any time

• Lodge a complaint with the Information Commissioner’s Office (ICO)